You are here: Home / Schedule

TolkienMoot Schedule

by admin published Jun 19, 2015 06:20 AM, last modified Jul 09, 2018 04:52 PM
TolkienMoot takes place on the 3rd weekend of July each year. This year the Moot is all day Saturday. Registration doors open at 7:00 am, events begin promptly at 8:00 am (Pacific Time). This page provides an overview of the Tolkien Moot schedule. The final schedule is handed out at the event within the participant packets. Though every effort is made to keep the schedule consistent, additional details or slight changes could occur at any time.


See the Location page for directions to the event.

See the Accommodations page for information about hotels, motels, and similar options.

The event this year remains 100% free and open to the public, but you must RSVP so we can arrange seating and other necessities, especially for the limited gaming seats.

We are always in need of additional game masters to grow our capacity, and for other volunteers to help with setup, running the event, tear-down, and clean-up after the event. Please consider helping volunteer when you RSVP. Setup takes place the day before the event from 10 am to 10 pm, and tear-down the day after from 10 am to 2 pm.

The final detailed schedule is handed out to participants as part of their registration packet the day of the event. This page provides an overview of the main events scheduled for each day, but changes could occur at the last minute, though we do our best to stick to the schedule.

If you are unable to attend in time for the initial registration, please let us know in advance which times you will be attending.

Typical Tolkien Moot activities may include:

  • Tolkien / Middle-earth based Role Playing Gaming (Various systems) sessions
  • Tolkien / Middle-earth based boardgames
  • Tolkien / Middle-earth based computer games
  • Tolkien-inspired music
  • "Raw Hobbit" Talk Show by noted Tolkien scholar and published author Michael Martinez (when available)
  • Tolkien Panel(s)
  • Tolkien Youth Panel(s)
  • The Ea Tolkien Society International Meeting Broadcast
  • Middle-earth Radio Talk Show live Internet broadcast with on location and real time live international audience
  • Live performances by Tolkien-inspired artists
  • Guest speaker(s) and performer(s) Q&A session(s)
  • Tolkien-inspired Independent films


TolkienMoot Schedule Overview

All Times US/Pacific (GMT -7) unless otherwise noted.

Gaming sessions = Role Playing Gaming, LARP, Board Games, Card Games, Video Games, Costuming, etc.


The RSVP Form is usually disabled 2 days before the convention begins, so do not delay to send this form.

If you have a last minute schedule change, and the form is no longer available, please use the Contact page to email or call us regarding your changes.

Tentative schedule (subject to change):

Begin End Event Notes
7:00 am 8:00 am Doors open, Registration begins 7:00 am. Seating is first-come-first-served, though RSVP helps with this, if you are late, we cannot guarantee to hold your seat.
8:00 am 8:15 am Convention begins, opening ceremonies & live broadcast.
8:15 am 8:30 am Gaming seating, Handout participant packets, name tags, sign release forms, seating assignments, character sheets, finalized schedule and other handouts.
8:30 am Noon Gaming session #1. Tolkien-related Tabletop RPGs, Live-action RP (LARP), video games, card games, board games, etc.
Noon 1:00 pm Lunch and social time.
1:00 pm 2:30 pm Eä Tolkien Society & Middle-earth Talk Show with Special Guest.
2:30 pm 3:00 pm Break and social time.
3:00 pm  6:00 pm Game session #2. Tolkien-related Tabletop RPGs, Live-action RP (LARP), video games, card games, board games, etc.
6:00 pm 7:00 pm Dinner and social time.
7:00 pm  10:00 pm Gaming session #3. Tolkien-related Tabletop RPGs, Live-action RP (LARP), video games, card games, board games, etc.
10:00 pm 10:15 pm Closing ceremonies.
10:30 pm Midnight+ Optional game session #4. Depends entirely on Game Master availability & willingness. Tolkien-related Tabletop RPGs, Live-action RP (LARP), video games, card games, board games, etc.

All times are Pacific Time Zone for Spokane, Washington, USA.

NOTE: all attendees acknowledge that there will be audio & video recording on the premises, that may be broadcast and/or saved on the Internet, and allow Tolkien Moot to use your likenesses in perpetuity.

NOTE: This year is a "pot luck" year, so participants will be required, when completing their RSVP, to select at least one item from the Pot Luck contribution list to contribute to the event.